Knowing what's copied
Knowing what’s been copied by our licence holders lets us pay the people who created that work.
Data collection
Every year, we ask a sample of licence holders to complete a data collection exercise. This data determines how we distribute money to the creators and copyright owners whose work has been copied.
Why your organisation?
We use a sampling survey, gathering copying data from a representative group of licence holders each year. Sampling means most licence holders don’t need to keep detailed records year-round, and the process accounts for differences in location, size and enrolment across licence holder groups.
Some licence holders report digitally through eReporting, uploaded straight into our systems.
Most reproduction rights organisations worldwide use sampling surveys to calculate licence fee distribution.
If your organisation is selected, we’ll contact your Chief Executive, Principal or equivalent, who will designate a Data Collection Contact to manage the process. Taking part is a condition of your licence, though for most licence holders this happens less than once every five years.
The Data Collection Contact role
We supply a spreadsheet template, digital and/or hard copy, along with instructions. You can distribute it to staff to complete individually or have your Data Collection Contact gather input directly. Either way, the contact is responsible for making sure the data is complete and accurate.
Once finished, the spreadsheet goes to our Research and Data Entry team for processing.
What happens with the data
We process your data alongside other participating organisations, researching ownership where needed. That’s why it helps to include as much detail as possible.
Once processed, we can distribute payment to the authors and creators whose work was copied.
We share the outcome with your Data Collection Contact, so your team can see the difference they’ve made to New Zealand creators.
Support
eReporting option
Some licences allow data collection through eReporting: specialised software that extracts and sends your data to us on a regular basis. All New Zealand universities and some ITPs already use it. Contact our Contracts and Policy Manager to find out if it suits your organisation.
Nick Bollinger, Jumping Sundays: The Rise and Fall of the
Counterculture in Aotearoa New Zealand, Auckland University Press
CLNZ | NZSA Writers Award Winner 2020
